The Annual General Meeting of the British Caving Association will be held at Castleton Rotary Centre, Robinlands Lane, Hope Valley
S33 8UB. On Sunday 11th June 2017 at 10:30am,
AGENDA
British Caving Association Annual General Meeting Agenda – 2017
1. Chairperson’s Welcome
2. Apologies for Absence
3. Applications for Group Membership
4. Minutes of 2016 Annual General Meeting (available from BCA website)
4.1. Proposal that they be confirmed as a true record
4.2. Matters Arising from the Minutes of the 2016 AGM
5. Chairperson Andy Eavis
6. Secretary Simon Brooks
7. Treasurer (Acting) Robin Weare
8. Conservation & Access Andrew Hinde
including: CRoW Liaison (Tim Allen)
9. Equipment & Techniques Nick Williams
including: Rope Testing (Bob Mehew)
10. Training Nigel Ball
11. Q.M.C. (Qualifications Management Com) Graham Mollard
12. Publications & Information Les Williams
including: Webmaster (David Cooke)
Web Services (David Cooke)
Newsletter Editor (Robin Weare)
Speleology (David Gibson)
13. Legal & Insurance Bob Mehew
including: Insurance Manager (Nick Williams)
Other Annual Reports
14. Membership Administrator Glenn Jones
15. Cave Registry Co-ordinator David Cooke
16. IT Working Party David Cooke
17. Youth & Development Rostam Namaghi
18. International Representative Andy Eavis
including: FSE Representative (Ged Campion)
19. British Caving Library Jenny Potts
20. Child Protection (Acting) Bob Mehew
21. Constituent Bodies, Regional Councils etc. Various
Elections
21.1. Treasurer (Currently Robin Weare Acting)
– no nominations received by the deadline (see note 1)
21.2. Equipment Officer (Currently Nick Williams)
– no nominations received by the deadline (see note 1)
21.3. Publications and Information Officer (Currently Les Williams)
– no nominations received by the deadline (see note 1)
21.4. Club Representatives (Two – currently David Cooke & Faye Litherland)
– no nominations received by the deadline (see note 1)
21.5. Individual Representatives (Two – currently Bernie Woodley & vacant)
– no nominations received by the deadline (see note 1)
Proposals and Constitutional Amendments.
22. Proposal to establish BCA QMC Working Party.
23. Procedural motions No 1 – Postal Ballots.
24. Procedural motion No 1 – Managing multiple and contradicting motions.
25. Constitutional Items/Changes – Section 4.6
26. Constitutional Items/Changes – Section 5.1B
27. Constitutional Items/Changes – Section 6.1
28. Constitutional Items/Changes – Section 6.3
29. Constitutional Items/Changes – Section 6.15
30. Constitutional Items/Changes – Section 8.16
31. Constitutional Items/Changes – Section 9.1
32. Constitutional Items/Changes – Section 9.2
33. Appointment of Independent Examiner
34. Date of Annual General Meeting for 2018
35. Any other Business notified in advance to the Chairman
Notes:
1. Where nominations for elected posts have been received by the due date in advance of the meeting and there is only
one nominee identified on the Agenda above, that person is deemed to be elected unopposed. Nominations for other
posts may be made from the floor at the meeting. Candidates for Secretary, two Club Representatives and one
further Individual Member Representative may stand for election at the meeting itself.
2. Paper copies of all documents will be available at the Annual General Meeting .
Representation and Voting at the BCA AGM 2017
Voting is limited to DIMs, CIMs, CIM Plus, Honorary Members, Clubs and Access Bodies who have paid their
subscriptions for 2017 plus Constituent Bodies and Regional Councils.
? Voting takes place on each motion twice: firstly all Individual Members present vote, and secondly all Groups (Clubs,
Access Controlling Bodies, Regional Councils & Constituent Bodies) vote. A majority is required in both votes for the
motion to be passed.
? Constituent Bodies, Regional Councils, Access Controlling Bodies and Clubs may each send one voting delegate to
the AGM. Other cavers are welcome to attend as observers but may not take part in a formal vote at the Group stage.
? No one person may act as a delegate for more than one Group member.
? Group delegates must present a letter of authorisation signed by the Secretary, Chairman or Treasurer of the
Constituent Body, Regional Council Access Controlling Body or Club. This should be handed to the appointed BCA
teller.
? Individual Members who wish to vote must present their membership card.